Accept all the defaults (keep clicking next) > Finish. 4. You should see a message stating, Outlook has finished indexing all of your items. Navigate to the folder where your Outlook files are stored: Sometimes you may need to retrieve a message from a data file. Click Edit > New > Key, and name the new key Windows Search. Click the arrow next to the Search box and a simple search menu appears. You can also refine the search by selecting appropriate location in the right-side menu (in the above image, the search is conducted inside Current Mailbox). The Test-ExchangeSearch cmdlet is used to diagnose problems with the Exchange Search service. Next, click the Indexing Options button. Value: 0 to 4294967295 (decimal) If the value is set to 0, all results are returned (the same as disabling the option). 3. The Outlook search bar position is moved to the top in the title bar. Search from the list of most recent keywords. Start Outlook. Under Troubleshooting select Rebuild. you need to select "Tools Tabs" in the field of "Choose Commands from". Open your Microsoft Outlook application. Advanced Find's More Choices, Categories. Click on File > Options and select Search. In Microsoft Outlook 2010 and 2013, you can not see the Search command intuitively in the ribbon and need to find it in Outlook options. This brings up the Windows Services box. 4. At first, go to the search bar and type Control panel & open it. A list view would be nice here, but unfortunately, it's all . On the Outlook ribbon, click on the View tab. Last modified: June 19, 2020. Untick 'Show home page by default for this folder'. For Outlook 2013, 2016, 2019 and Microsoft 365, the default is to search the Current Folder or the Current Mailbox when you are in the Inbox folder. 1. Check Mailbox Filters. Outlook Search not showing Recent Emails (December-2021) Hi All, The outlook search option stopped working properly after WIndows10 update. Change this setting to 5) All Mailboxes by clicking the radio button next . Now, go to Outlook inbox and click Send/Receive option to check if you are receiving the emails. The issue has happened after installing a security update from Windows (December 14, 2021—KB5008212). 1. Schedule and manage appointments, meetings, or events. Follow the given steps: Open Microsoft Outlook. Note that . It contains 2 security updates for Excel (1) and Office (1). That's more than 15 years! Now . Under the View tab, select the option Current View and then click on Customize Current View. Cleared All filters 2. You will get a pop-up to confirm the change: "Are you sure you want to reset the view 'Compact' to its original settings". Mar 8, 2017. Found a workaround @Ernesto Iblon and @BrianPitt . From the three categories, and you can choose the one that suits you. Now that we've done that, close Outlook and any email windows you have open. Input the lost or missing folder name and click on the Browse button to start the search. 3. Click the OK button at the bottom of the window to save the . On the Search tab, click Search Tools > Advanced Find. File > Office Account > About Outlook. Here's a quick setting changing that will force Outlook to search all mail items by default. Find the Name column and find the Windows Search service. If I know the mail is somewhere on this mailbox, I have to search every single subfolder separately to find it. 5. This Microsoft support article has more detailed information on search issues and troubleshooting . Current mailbox when searching from the inbox". Click Search and you can see Instant . Now, go to Outlook inbox and click Send/Receive option to check if you are receiving the emails. Go to Options. Select the primary account and click Change. You will get a pop-up to confirm the change: "Are you sure you want to reset the view 'Compact' to its original settings". Way 1- By Using Program & Features. Updating Outlook may resolve the issue of search function not working in Outlook. Outlook 2016 32 bit. STEP 4: Select All Mailboxes In The Outlook Options Box. Select Close when finished. Click File > New > Search Folder. Email Account. Click OK to close out of options. Look for the RESULTS section of the options box, near the center of that box, as seen in the following screenshot. Indexing Options will open up; click the Advanced button. Select Advanced. On the right side of the window, find the Results section. If the search is working, disable all Outlook Add-Ins . Enter the name or address of shared mailbox and click OK. After configuration, a shared mailbox will automatically visible in the left pane of Outlook. In Outlook Options window, the Search command is listed at the left pane. Under Define more criteria, click the Field button and then click All Mail Fields. The Symptoms : - The search sub-folders option doesn't work with the shared mailbox (no problem with the main account). Now, select Change option from the top of the menu and choose either Quick Repair or Online Repair option. Note that . 1. Click Yes in the UAC - User Account Control prompt. To select a different mailbox to search, under Customize Search Folder, click the arrow at the Search mail in box, and then select the mailbox from the list. Additionally, if one right clicks an email, and goes to Find Related . But instead of taking the default of Current Mailbox, I use All Outlook Items: Now in the display, they are grouped by folder name instead of the age grouping I normally have turned on: This is a great way to find where a document might be hiding, and for you to narrow . Click in the search box. Once the Advanced Find window is up on the screen. Click File, and then click Office Account. In addition, it contains 1 documented non-security fix related to Outlook Current Version 2204 . The Include results only from: setting will be set to Current folder. Office 365 Exchange. Step 3: Click on Office Updates, Click on Update Now. When you're sure the online search works and the local search is failing, you can be sure of one of four things: Make sure the Startup Type is set to "Automatic (Delayed Start)" and check to see what the Service Status says. I made a quick Google search without success. Go to "File" menu and select "Options". Regards, Kyle Xu Make sure the Startup Type is set to "Automatic (Delayed Start)" and check to see what the Service Status says. Behavior is the same in OWA , Mobile Application and other instances of outlook. - In the "location to search", the shared mailbox . 3. If the value is missing, 200 results are returned in Outlook 2010. My outlook Index should be in (C:\ProrgamData\Microsoft by default, Note: That's a hidden folder so you may not see it if you try and browse to it). Click Modify. Select " Browse " or " Search ". Disable the Auto Archive Settings. After that in the top section, click in the Search box to activate the Search Tools tab. Go to the Outlook inbox folder, click on Send/Receive option and check . See it below: 2. Click on the field " Indexing Options " on the right-hand side, which opens a window containing all Outlook indexed locations. You should see a similar information message when indexing is completed "Outlook has finished indexing all your items". Go to File > Options and select Search in the left pane. Start Outlook without Add-ins (in Outlook Safe Mode) and perform a search. Outlook 2013 Want to file a note after filtering with search current mailbox: Using Outlook: 3: May 13, 2015: C: search outlook 2013 folder using keyword identifiers: Using Outlook: 1: Apr 3, 2015: L: Outlook 2007 Search All Fields in Contacts: Using Outlook: 1: Mar 11, 2015: J: quick quesiton about outlook search: Using Outlook: 3: Mar 7, 2015 . Open the 'Outlook' app and then click on File and navigate to "Options" In the Options window, you will be able to locate the "Customize Ribbon" section in the left bar and click on it. 2. Here, you can find the lost or missing folder path . Step 1: Launch Outlook. Sometimes, Outlook mailbox filters can make some emails . If you go on Options and then click on the Search tab there are settings there for searching Current Mailbox, Current Folder, etc. In the Options window, choose Search from the left side. You will see a vast variety of commands, tabs and ribbons listed in dialog boxes. Click on the "Recent Search" tab from the "Search" panel. Select Outlook Data File (.pst) and click on Next. How to create a search folder in Outlook: Move to the Folder tab in the Ribbon and choose New Search Folder, or. Click on Go at the bottom of the screen. This will reset your Outlook email view settings. Change this setting to 5) All Mailboxes by clicking the radio button next . I looked into the Outlook options, but didn't find an entry. Additional help.-If Outlook Search still does not work, then try the following: 1. The . If you are using Outlook 2016, for search box: 1. In the Advanced Find box, you can specify much more complex criteria and even search in your calendar, contacts list, notes, and tasks. Now, extend the Search tools, choose the Advance Find option. Typically it will be set to 4) "Current Folder. After that in the top section, click in the Search box to activate the Search Tools tab. The May security and rollup update has been made available for all Click-to-Run installations of Outlook 2016, Outlook 2019, Outlook 2021 and Outlook as part of a Microsoft 365 subscription. Click on the 'Indexing Options…' button. Click Add-ins. Now, go to "Choose commands from," and select "Tools Tabs". Go to File > Options and select Search in the left pane. Right-click on Search Folders at the bottom of your Outlook data file and pick New Search Folder. Way 1- By Using Program & Features. Then, click OK. 3. STEP 4: Select All Mailboxes In The Outlook Options Box. #3. oh, and the views will be in the Current view box on the Home ribbon - click the arrow to expand it to see the all of the views. Advanced Find's Search for Word (s) \Office Finder\MRU 1. TIP To change the criteria for a Search Folder, right-click the folder in the Navigation Pane, click Customize this Search Folder, click Criteria, and then change the criteria. We cannot make a global search on this mailbox using Outlook. Repeat steps 1 -3, ticking 'Show home page..' to re-enable Outlook Today. 2. When you get no results using Outlook search, follow these steps in the order provided: Run the Windows Search troubleshooter Verify indexing is complete Check data files are selected Verify Windows Search Service is enabled and running Include Outlook data in indexing Configure indexing options Rebuild the search catalog For MS Outlook 2013 & 2010: Click in the "Instant Search" box, it will open the "Search" tab. Choose Form dialog. In the New Search Folder dialog box, scroll down to select Create a custom Search Folder in the Custom section, then click the Choose button. In the given columns, type the suitable details of the emails you want to search. Locate and click on option "Customize Ribbon". From Outlook select File, Options, Search. This will reset your Outlook email view settings. Typically it will be set to 4) "Current Folder. Validate that the search fails in Outlook and in spotlight and then works in both immediately (or after 5 minutes if your outlook store is large and indexing into spotlight takes more than a minute to complete). Change this to Current folder as seen below. In the "Change the Outlook stores indexed by Windows Search", click Indexing Options. You can change the default Search Scope in Outlook via: File-> Options-> Search; Option to set the default search scope. Run > mmc.exe > File > Add/Remove Snap-in > Resultant Set of Policy > Add > OK. In the Custom Search Folder dialog box, give a name to the . Now we're going to re-enable the indexing function in Outlook so these changes will be picked up. Send, receive, and manage your email. Some addresses we are having this issue with have already emailed us with attachments successfully in the past. Rebuild Outlook Search Index. 6. Start Outlook. My outlook Index should be in (C:\ProrgamData\Microsoft by default, Note: That's a hidden folder so you may not see it if you try and browse to it). But, as soon as All Outlook Items is clicked, the client crashes. Accept all the defaults (keep clicking next) > Finish. Now, extend the Search tools, choose the Advance Find option. Now, select Change option from the top of the menu and choose either Quick Repair or Online Repair option. Click Yes. Uncheck Microsoft Outlook. This option is only available once there is at least one search folder in Outlook. This is a means of searching for missing folders using an advanced folder search. In the Open: box type regedit, and then click OK. Attempted Solutions: 1. Fig 7: MS Outlook Index status. Type into these filters and Outlook will automatically add the correct syntax to the Search . MailBox Settings: Default settings for Outlook on the web, IMAP, POP3, MAPI applied. If your Outlook doesn't search your mailbox when using the Exchange Search Index, the problem is most likely with the Exchange server. After that, click on the Programs >> Program & Features >> select Outlook or Microsoft Office (your version). (if you have full rights of this shared mailbox) Note . When we do a search in an additional mailbox (which is opened by full access permission) no mater it is a normal mailbox or a shared mailbox, we can only choose those search methods below: So, if you want to choose more search methods, you should open this mailbox with account and password rather than full access permission. In the Product Information column, click Update Options, and then click Disable Updates. Reset Views (outlook . How to Fix Outlook Search Not Working SUBSCRIBE for more: https://www.youtube.com/user/Britec09?sub_confirmation=1Having trouble with Outlook search no wor. In the next part, we will look at the Outlook search bar position before and after the update. 3. 3. Click the File tab. 3. Outlook 2013 and later return 250 results. We've chosen "View" so it will be in the same place it was previously. Click All folders and then click OK. You can also sort the search results by selecting options, such as Date, From, To, Size, Subject, etc. This brings up the Windows Services box. 4. 3. Find the Name column and find the Windows Search service. Go to the "Search" tab on the Menu bar. At first, go to the search bar and type Control panel & open it. Rebuild Outlook Search Index. File tab -> Account Settings -> Double-click the account name -> More Settings -> Advanced tab -> Clear the check mark from download shared folders. Start Outlook and go to Inbox. Just figured out that if you select "Current Folder" instead of "Current Mailbox," you get results only in your inbox (or whichever area of the mailbox you are in). Then click OK. A new folder appears in your Navigation Pane that contains the archived messages. New Item-> More Items-> Choose Form (Outlook 2010 - 2019 / Office 365) \Office Explorer\Namespaces. Email and calendar, together in one place. In the category Open & Export, click on the Import/Export. If the search bar on Outlook is missing, in considering that add-ins may create problems, you can try running Outlook in safe mode to see if the installed add-ins are responsible for Outlook search bar missing. In the given columns, type the suitable details of the emails you want to search. Indexing Options will open up; click the Advanced button. The search works fine when you enter text and select Current Mailbox, Current Folder, Subfolders, or All Mailboxes. Stay on top of your most important messages and events. Last modified: May 2, 2019. Click on the Mail (32-bit) link to open the Mail Setup of Outlook. Press Ctrl-Shift-F to open Advanced Find. Basically, if one attempts to search through All Outlook Items, the client immediately crashes. Current mailbox when searching from the inbox. Right click Resultant Set of Policy > Generate RSoPData > Next. Solution 2: Search and Browse. Select all the messages (Ctrl+A) Open the Move to common (Ctrl+Shift+V) and select your Inbox. Look for the RESULTS section of the options box, near the center of that box, as seen in the following screenshot. In Outlook 2007: Click Tools > Options. Now follow the screen shots below: Click OK through all the windows to apply the changes. Current mailbox when searching from the inbox". Run Outlook in Safe Mode Running Outlook in safe mode can disable the installed add-ins. Causes for Outlook Search Bar Missing The Outlook Search Bar is hidden - Method 1 Corruption of Outlook Application - Method 2 The first case simply requires you to change your default Outlook settings and enable the hidden search bar on your Outlook application. Right click Resultant Set of Policy > Generate RSoPData > Next. Click the Advanced tab. \Office Finder\MRU 3. 3. Fig 6: Rebuilding Outlook Index. Unselect the check box next to "Use cached Exchange Mode to download email to an Outlook data file". Under the ribbon tab View you can only change between Compact, Separate and Preview. Scroll down, click "Search," and then select the tab you want it to appear next to in the ribbon. From Change Account window, click on "More Settings" button. If the value is set to any other value, that amount of results are being returned. Select the new Windows Search key. Click the Browse button to reveal the full path to the e-mail. Method2: In case there's still a copy of the meeting entry in your mailbox, please enter the subject of the meeting in the search bar within Outlook, modify the search scope to "Current Mailbox", delete any entries retrieved. See details about contacts when you hover over their name. Click on "Search Tools", choose the" Advanced Find" option which would make the "Advanced Find" window to pop up. 1. The default search scope for Outlook 2010 is the Current Folder. Click the Search Options button on the Preferences tab to display the Search Options box. To do this, proceed as follows: Go to "File" in the Outlook program and open the tab "Options" after which the pop-up window " Outlook Options " will appear. Open Outlook and start with clicking on the File tab on the top left corner of the Outlook 2016 screen. Next, click the Indexing Options button. In Outlook 2007, you need to create a search folder in order to search the subfolders. Update May 15, 13:00 EDT: Microsoft is . Click Edit . 4. Click "OK" to proceed. So here I'm in normal Outlook search, and I'm searching for the word purple. Scroll through the messages to find the ones you need. This will open the registry editor. Although you can still type commands like "from:contact@howtogeek.com" like the old Search, Outlook now has a much better and easier user interface for constructing your search. Move on to the Search tab - in the menu bar. Cause 2. To be clear, what's missing is the input field where the text "Search current mailbox" appears in this example screen shot: Where do I activate it again? In the Troubleshooting section, select Rebuild. Click the Search tab to display Search Options. Now, go to the "Advanced" tab, and click on the Add button. Click Next and Done to finish the modification. 0 items remaining to be indexed . changes in Office 365 mean you are no longer able to search cached mailbox as you normally would, now when attempting to search an entire shared mailbox it w. Additionally, gaps may be present in the date range of items that are returned in the search results. 1. Open Outlook and then go to to File > Options > Search and the click Indexing Options. Follow the steps below: Open the Microsoft Outlook application for desktop. Click on the archive file to select it. Disable the Auto Archive Settings. Follow the steps mentioned below to check for any pending updates. Click on the Mail (32-bit) link to open the . Put a check mark for 'windows search email indexer' if not checked. From the three categories, and you can choose the one that suits you. Turning off cached mode for shared folders has solved this issue. Back in the early days of Outlook, many users used that location to store (or hide . For some users, it feels a bit strange as they are used to it since Outlook 2003. Choose File | Options | Search. Don't forget to select All Mail items (Current Mailbox or All Mailboxes in Outlook 2013) or All Subfolders from the Search toolbar. Click ' Microsoft Outlook' and then click 'Advanced' button. In the Search Options area, click on Indexing Options (under Sources section), and click on Advanced in the indexing options dialog box. Click Ok to close the dialog. In the Windows Start menu, click in the Search box and type in "services.msc" and hit enter. Start Outlook and go to Inbox. The good news is that the Outlook search box is not missing. Note: It auto saves maximum of 10 records from the most recently browsed search keywords.There are other features as well that can be used to manage . After that, click on the Programs >> Program & Features >> select Outlook or Microsoft Office (your version). See screenshot: 2. Select Indexing Options, select Advanced. 5. Another option is to revert to earlier version of your Outlook 2016. Now, in the Import and Export Wizard dialogue box select Export a file and click on Next. In Outlook 2010: Click File > Options. Search for the problematic meeting again in Deleted Items folder, remove the items in your research result. Click Yes. TEMPORARY WORKAROUND You can work around the issue by disabling Windows Desktop Search which will cause Outlook to use its built-in search. Now my users can search shared mailboxes from Outlook 2016. Perform the following steps for doing so: Launch Outlook. Easily clear the MRU lists with OutlookTools. Click File > Account Settings > Account Settings. I had tried re-building the Indexing but it was same. Follow these steps to rebuild the Outlook Index and fix the Outlook search problem: In Outlook 2016, go to File > Options > Search. Original KB number: 2835179 Problem When Microsoft Office 365 users search their mailbox in Outlook on the web (formerly known as Outlook Web App), they notice that lots of messages are missing from the search results. As soon as I put it in, it gives me results. Run > mmc.exe > File > Add/Remove Snap-in > Resultant Set of Policy > Add > OK. Step 2: Click on File Tab, Click on office Account. Move to the Filter option and then click on Clear All option to clear all the applied filters. 2. Search . Check if the ''Windows Search Email Indexer'' Add-in is enabled by following these steps: Start Outlook. The max it will show is 6 views, if there is room for it to expand on the ribbon. You can put it wherever you want it, though, and then click "Add." The "Search" tab will now appear under the tab you chose. 3. In the Windows Start menu, click in the Search box and type in "services.msc" and hit enter. Select the Search Tools drop-down in the Options group and select Indexing Status . Open Control Panel and ensure in the View By drop down list at the top of the window is set for Small Icons to display the full contents of the Control Panel. Open (double-click) a message you know is in the folder. Click on Search Tools, and now select Advanced Find option. On the File tab, click the Options to bring up the Outlook Options window. Press the keyboard shortcut [Ctrl] + [Shift] + P, or. Click inside the Search box to activate the Search Tools tab.