This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. Tell us about your organization and what you want to accomplish and well recommend a custom solution. Paycors always in the news for innovation, hiring and more. Hire and retain staff with earned wage access. Employers are not required to record information from the student's Form I-20 in Section 2. No. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. We are NOT the E-Verify program nor any government agency. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). The "Additional Information" space is for Form I-9 notes, such as: 3. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. Some List A documents (or acceptable document receipt) are combination of documents that must be presented together to be considered a List A document, such as a foreign passport together with Form I-94 containing an endorsement of the aliens nonimmigrant status. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: HR solutions purpose-built to help leaders create great places to work. Employers may choose to scan and upload the original, signed forms to retain them electronically. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. View our product demos to get a deeper dive into the technology. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. First Name of the Employer or Authorized Representative Enter your full legal first name. Issuing Authority Enter the issuing authority of the List B document or receipt. Share sensitive information only on official, secure websites. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. Document Number Enter the List C document or receipt document number. Document Title Enter the title of the List C document or receipt in this field. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. No. Last Name of the Employer or Authorized Representative Enter your full legal last name. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. Enter N/A if there is not document number. If not, your company could be sitting on a massive liability. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. Enter the document type (name), document number and document expiration date. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Section 2 is a review of the documents the employee presents and must be signed. If you are using the computer, select the issuing authority form the drop-down menu. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Any other comments or notations necessary for the employers business process. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Pro tip: write the company name and ID on the top of every document, in case they get separated. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. The reverse contains a standard bar code, magnetic strip, and a two-dimensional . Why Should I Hire an E Verify Employer Agent? Only if no other method is available should you fax the card to us. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. In FY 2019, ICE delivered 6500 Notice of Inspections and reached $14.3 million in fines, penalties and forfeitures. The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. The form auto-populated the List A column fields with N/A. We use almost every bit of information from the form to complete the verification. A photograph must also be taken. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) The issuing authority is the specific entity that issued the document or receipt. Document Number Enter the List A document or receipt document number. Control costs and mitigate risk with accurate timekeeping. You may ask if the employee has other documentation that would satisfy Form I-9. Document Title Enter the title of the List B document or receipt in this field. Since 2007. Enter N/A if there is not document number. If you think this might mean you, dont panic. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. Please consult with the I-9 Compliance Specialist if you need assistance completing the form. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. School ID card with a photograph 6. An official website of the U.S. Department of Homeland Security, An official website of the United States government. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Citizenship and Immigration Services website. Accurate completion of Form I-9 is a key component of compliance. Women who experienced belittling at work are now stepping up to fight microaggressions. Lets create value across your portfolio. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. Forms I-9 should be retained for all current employees. Employees needing assistance to correct or enter omitted information in Section 1 can have a preparer and/or translator help with the correction or omitted information. Policies|Privacy Policy|Data Security. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. When keeping documents, store them with I-9 itself, separate from personnel files. By continuing to use this site, you are accepting our use of cookies. The permit is valid for up to one year from the date of issue and must be accompanied by a valid United States driver license at all times. An employer may not correct errors or omissions in Section 1. This is not a complete list of documents. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. Does this card need to be reverified? If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. When there are multiple errors, its best to complete a new form and attach it to the old copy. Any missing information could result in a violation. (This should be a specific name, rather than just HR). Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal.
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